2025 CPRA Annual Conference

Description

2025 CPRA Annual Conference at the Grand Hyatt in Vail on October 15th-17th 

Registration is open to attendees for the 2025 CPRA Annual Conference! Not sure who from your agency will be attending the conference? No problem! You can register generic names/holds for your team to secure spots and receive the Early Bird price. (Example - Boulder One, Boulder Two, etc.) You may update your registrations with the names of those officially attending at a later date by logging into your Info Hub.

Schedule Overview:

• Early arrivals & exhibitor setup begin on Tuesday, October 14th.
• The conference kicks off at 8:00am on Wednesday, October 15th.
• The conference will end on Friday, October 17th around 10:30am. 

Access the Session Brochure

• The daily session schedule will be set in the coming weeks. Stay tuned!

Conference registration includes:

• The opportunity to earn up to 0.9 Continuing Education Units (CEUs)
• Grab & Go Morning Snacks 10/15 & 10/16 (ex. yogurt, granola bars, fruit, coffee, tea, etc.)
• Food during Schmoozapalooza Exhibit Hall
  • For reference, 2024's Exhibit Hall included pasta stations & taco bars
• Coffee & snack breaks in between sessions on 10/15 & 10/16
• Entry to the CPRA Social
• Breakfast on Friday, 10/17

Register Now for these add-on experiences!

• An onsite lunch on Wednesday, 10/15
• The Directors Section lunch on Thursday, 10/16
• The Columbine Awards Reception on Thursday, 10/16
  

CPRA Room Block Reservations - The Room Block Reservation Deadline was Sunday, September 14th. There are no more rooms available at the CPRA group rate. Please contact the Grand Hyatt directly about room availability at the rack rate.

Please note that the Grand Hyatt has a Daily Resort Fee of $20/night.

For an individual guest paying their own accounts to qualify as “Tax Exempt,” they must:

• Provide the Grand Hyatt Vail with a valid Tax Exemption Form issued by the State of Colorado.
• Certificates issued by any other state and/or federal agencies are NOT valid.
• Payment of ALL room charges must be made either by credit card and/or check issued by the government agency, organization that qualifies for Tax-Exempt Status. Payments may not be made in cash, by personal check, or with a personal credit card.

Grand Hyatt parking information -

• Self-Parking - Location is in close proximity to the Alpine Hall.
• Staying overnight? Check-in first to code your room key for in and out access. $55.00 a day
• Not staying at the resort? A credit card will be required for the self parking lot. Note there are no in/out privileges for self-parking.
• Valet parking is also available through the front drive of the hotel.

Exhibitors: Exhibit booths are SOLD OUT. 

Exhibitor Schedule 

*Subject to update as event gets closer*

Exhibit Hall Traffic Flow:

Wednesday, October 15th

2:45 pm - 3:15 pm

Exhibit Hall Grand Opening!

Refreshment Social for attendees & exhibitors (moderate/heavy traffic)

3:15 pm - 4:30 pm

Education Sessions (light foot traffic)

4:30 pm - 7:00 pm

Schmoozapalooza!

Door prizes, games, food & cash bars (heavy foot traffic)

Booth Set Up:

Tuesday, Oct. 14th from 3pm - 6pm

OR Wednesday, Oct. 15th from

8am - 2pm. Your choice!

All booths must be set up by

2pm Wednesday.

The exhibit hall opens at 2:45 pm.

Booth Break Down:

Wednesday, Oct. 15th from

7pm - 9pm

OR Thursday, Oct. 16th from

7am - 10am

Load-In & Load-Out Instructions

Any loading in and loading out of equipment, products, or items must adhere to the hotel’s Vendor guidelines and be coordinated through the Grand Hyatt Event Manager, Brianna Torres.

The front drive cannot be used for the loading and unloading of items such as, but not limited to, convention materials, equipment, décor, floral arrangements, or playground equipment. 

Vendor Guidelines - Know Before You Go

The Grand Hyatt put together a guide for vendors exhibiting at this year's CPRA Annual Conference. Please read through this guide and save it for your reference. Access the VENDOR GUIDE. 

Annual Conference Attendee Substitution & Refund Policy 

Annual Conference Attendee Substitution Policy:

• There will be no penalty for substitutions received on or before September 12, 2025.  Please contact CPRA to substitute, adjust, and switch out attendees or registration details.
• A $50 processing fee will be added to the original registrant for each transfer or substitution made between September 13 - September 30, 2025. Please contact CPRA to substitute attendees and pay the processing fee.
• No substitutions or transfers of 2025 Annual Conference Registrations may be made on or after October 1, 2025.  Please contact CPRA for questions or concerns. Emergencies or other exceptions will be approved by the Executive Director and/or Professional Development Manager.

Annual Conference Attendee Refund Policy:

• There will be no penalty for cancellations received on or before September 12, 2025.  Please contact CPRA to cancel, substitute, adjust, and switch out attendees or registration details.
• A $100 processing fee will be assessed with the original registrant for each cancellation made between September 13 - September 30, 2025. Please contact CPRA to cancel registration(s).
• No cancellations or refunds of 2025 Annual Conference Registrations may be made on or after October 1, 2025. Substitutions may be made until September 30, 2025 (please see the policy above for more details).  Emergencies or other exceptions will be approved by the Executive Director and/or Professional Development Manager.

Thank you to our sponsors!

Title Sponsor - Altitude Recreation